Accounts Payable Assistant
The Webster US LLC The Webster US LLC Miami Beach, FL Miami Beach, FL Full-time Full-time Estimated:
$32.
4K - $41K a year Estimated:
$32.
4K - $41K a year Position Summary The AP Assistant (APA) will provide administrative and clerical support to The Webster Finance team.
The APA will play a supportive role for accounts payable functions.
The APA will help with accounts payable, pre-payments, payments, communication with vendors, vendor statements reconciliations, bank reconciliations and assist with other accounting projects as needed, including filing, scanning, classifying, identifying discrepancies, and assisting with process improvements.
The APA will be expected to exhibit high levels of professionalism, discretion, and adhere to confidentiality guidelines Essential Duties & Responsibilities Process vendor invoices through accounting system PO matching for inventory invoices in the accounting system Assist in preparation files for AP payments, assist on processing prepayments and payments as needed Assist in record AP payments, both in USD and foreign currencies Work with different accounts payable platforms, ability to pull data, process, import and export as need between platforms and reconcile Add vendors to account payable platforms Review vendor statements, reconcile discrepancies and find resolutions with vendors as needed Communicate with internal teams, vendors and agencies regarding AP related and other Finance issues Assist in reconciling bank accounts Retrieve electronic records, match and organize for financial requests Ensure all documents are filed in the correct folders and categorized accordingly (platform, date, location etc.
) Maintain, scan any physical documents following the appropriate procedure Assist with audit requests as needed Assist with ad hoc accounting projects as needed Experience & Competencies High School Diploma or GED required, A.
S.
in Accounting or B.
S.
in Accounting preferred Minimum of 1
years of accounting experience required Good Excel skills required Prior experience with accounting software preferred (e.
g.
Great Plains Dynamics, NetSuite, SAP) Detail oriented, patient, reliable Able to stand, sit, squat, and bend repetitively and for long periods of time Able to lift and carry 20 pounds or more Languages:
English (Required) Previous experience in an office environment Adaptable, professional, innovative.
Ability to work under pressure during high volume period Able to commute to South Beach during the regular business week Ability to work M-F, 40 hours scheduled Additional responsibilities may be assigned at the discretion of leadership Job Type:
Full-time.
Estimated Salary: $20 to $28 per hour based on qualifications.
$32.
4K - $41K a year Estimated:
$32.
4K - $41K a year Position Summary The AP Assistant (APA) will provide administrative and clerical support to The Webster Finance team.
The APA will play a supportive role for accounts payable functions.
The APA will help with accounts payable, pre-payments, payments, communication with vendors, vendor statements reconciliations, bank reconciliations and assist with other accounting projects as needed, including filing, scanning, classifying, identifying discrepancies, and assisting with process improvements.
The APA will be expected to exhibit high levels of professionalism, discretion, and adhere to confidentiality guidelines Essential Duties & Responsibilities Process vendor invoices through accounting system PO matching for inventory invoices in the accounting system Assist in preparation files for AP payments, assist on processing prepayments and payments as needed Assist in record AP payments, both in USD and foreign currencies Work with different accounts payable platforms, ability to pull data, process, import and export as need between platforms and reconcile Add vendors to account payable platforms Review vendor statements, reconcile discrepancies and find resolutions with vendors as needed Communicate with internal teams, vendors and agencies regarding AP related and other Finance issues Assist in reconciling bank accounts Retrieve electronic records, match and organize for financial requests Ensure all documents are filed in the correct folders and categorized accordingly (platform, date, location etc.
) Maintain, scan any physical documents following the appropriate procedure Assist with audit requests as needed Assist with ad hoc accounting projects as needed Experience & Competencies High School Diploma or GED required, A.
S.
in Accounting or B.
S.
in Accounting preferred Minimum of 1
years of accounting experience required Good Excel skills required Prior experience with accounting software preferred (e.
g.
Great Plains Dynamics, NetSuite, SAP) Detail oriented, patient, reliable Able to stand, sit, squat, and bend repetitively and for long periods of time Able to lift and carry 20 pounds or more Languages:
English (Required) Previous experience in an office environment Adaptable, professional, innovative.
Ability to work under pressure during high volume period Able to commute to South Beach during the regular business week Ability to work M-F, 40 hours scheduled Additional responsibilities may be assigned at the discretion of leadership Job Type:
Full-time.
Estimated Salary: $20 to $28 per hour based on qualifications.
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